Contract import
Upload the contract. Sapphires reads the dates.
Getting contracts out of shared drives and file cabinets is the hardest part of starting. Upload a PDF or Word file, even a scan, and Sapphires fills in the vendor, the dates, the renewal terms, the notice period and the cost for you to check.
What Sapphires reads from each contract
The vendor, and whether the contract has BAA terms inside it. The signed, effective, end and renewal dates. The renewal term and period, whether it renews on its own, and how many days' notice it needs. The cost and how often it's billed. A short summary of what the contract is for. It also suggests a category and status.
From those, Sapphires works out the next renewal and the last day to give notice, including month-to-month contracts and ones that run until someone cancels.
You check it before it's saved
Everything comes back as a draft. Fix anything that's off, add the owner and service line, and save. Nothing goes into your list until a person has looked at it.
Scanned contracts work too. When a PDF has no text in it, Sapphires reads the page images instead.
Amendments the same way
Upload an amendment and Sapphires reads its new terms the same way. Each amendment restates the terms, so the contract always shows what's in effect now, with the history underneath.
Your vendor list from a spreadsheet
Bring in your vendors from a spreadsheet, up to 500 at a time, with their addresses and contacts. A dry run shows what will be added and what will be updated before anything changes, and blank cells never wipe out what's already there.
The same layout exports back out, so you can update it in Excel and bring it back in.
We help you get started
Contracts go in one at a time, so the first load is where help matters most. We work through it with you: your vendors first, then the contracts, then owners and reminders.
Once a contract is saved, a copy goes to your own OneDrive, and it's on the calendar with its notice date.